OVERVIEW
If you have received an email that advises that there is a processing error in the application that has been submitted, then the table below will assist with identifying and resolving the error.
To quickly navigate to the error code in the table, use the ‘ctrl f’ function to search the table with the code that has been provided in the error email.
For example, if you have received an error like below:
Item 4d//ZRP//,,5 BROWN CLOSE,MORUYA,NSW,2536,
V040 Address validation failed for the following reason:
Locality and postcode do not match
MORUYA NSW 2537 (Locality DID)
Then you could search ‘V040’ to locate and interpret the likely error.
To verify the address, search for the suburb, city or postcode here: Postcodes Australia | Postcode Search & Finder - Australia Post (auspost.com.au)
You should then re-access your company registration application to update and resubmit.
If you are not able to resolve based on taking these steps, please make contact solutions@viewlegal.com.au
SUMMARY TABLE OF ERROR CODES
| Ref. | Edit | Error Message | Notes | Mand. |
| V004 | If 06a (status) = AP (new appointment) and 06l (date appointed) GT 1981, then 06l (date appointed) - 06d(birth-details/date) must be GE 18 years | Must be 18 years or older at date of appointment | N071 | Y |
| V005 | Must be GE Date of Registration of company | Date must not be before company registration date | N | |
| V006 | If entered must be "Y" | Must be (Y)es | Y | |
| V007 | If entered must not = 01b (company ACN) | Must not be the same as company lodging document | Y | |
| V011 | Must be DIR or SEC | Must be DIR or SEC | N041 | Y |
| V015 | If GIVEN-NAME2 is blank then must be blank | 2nd given name must be entered before 3rd given name. | Y | |
| V017 | ACN must match a company which has a status of REGD, SOFF, NOAC or EXAD | Not in correct status to lodge this form | N095 | N |
| V026 | Must match company type as held on ASCOT records | Company type must match ASIC records | N | |
| V027 | Must be a valid class code as defined in Table 0001 | Company class must be a valid code | N005 | Y |
| V030 | Company type must match a valid combination as defined in Table 3 | This Type/Class/Sub class/ combination is not valid | N073 | N |
| V032 | Dates must be in format YYYYMMDD and be valid | Invalid date | Y | |
| V033 | Must be a valid State code as defined in Table 0004 | Not a valid State code | N014 | Y |
| V036 | If ADDR-STATE and ADDR-PCODE blank then must be entered. | Country must be entered | Y | |
| V037 | If 03d (Company occupies address) = "N" ,then must be entered | Name of occupier required if company is not the occupier | N024 | Y |
| V038 | If 03d (Company occupies address) = "N", then must ="Y" | Occupiers consent required if company is not the occupier | N024 | Y |
| V040 | If Australian address required then ADDR-STATE and ADDR-PCODE must be entered | An Australian address is required for this field | N014 | Y |
| V045 | Must be GE date of appointment | Date cannot be before appointment date | Y | |
| V050 | If entered must be an existing ACN/ARBN allotted by ASIC | ACN/ARBN does not exist | N004 N076 | N |
| V051 | If entered must pass ACN check digit | ACN/ARBN is not valid | Y | |
| V066 | If 06c entered then must be entered. | Birth details should be entered for persons | Y | |
| V075 | If 06f blank then must be entered otherwise blank | Either person or organisation details must be entered | Y | |
| V076 | If 06c blank then must be entered otherwise blank | Either person or organisation details must be entered | Y | |
| V080 | If 06a (status) = CN or CX (name change) and 06c entered then this must be entered. | Must be completed if name has changed | Y | |
| V085 | If 01d (Company class) NE LMGT, share structure and member details must be completed | Must be completed except if limited by guarantee | Y | |
| V086 | If 06f (organisation name) entered, then must be blank | Birth details must not be entered for an organisation | Y | |
| V087 | Class codes cannot be duplicated. | Class codes cannot be duplicated | Y | |
| V091 | If entered, must be Y or N | If entered, must be Y or N | Y | |
| V094 | If 01c=APUB then must be entered | Must be entered if company type is APUB | Y | |
| V097 | ACN/ARBN must match to company name | ACN/ARBN does not match with company name | N | |
| V099 | If 06c entered then must be blank | Only enter this field if officeholder is an organisation | Y | |
| V100 | If 08p blank then must be entered otherwise blank | Either person or organisation details must be entered | Y | |
| V101 | If 08o blank then must be entered otherwise blank | Either person or organisation details must be entered | Y | |
| V109 | If 08k blank then must be entered otherwise blank | Either person or organisation details must be entered | Y | |
| V110 | If 08j blank then must be entered otherwise blank | Either person or organisation details must be entered | Y | |
| V117 | If entered, must not be later than today's date | Date must not be a future date | Y | |
| V118 | If 06a (status) = NO or AC then must be entered. | Ceased date must be entered | Y | |
| V122 | If 03d = "Y" must be blank. | Do not complete if premises occupied by company | Y | |
| V129 | If 06f entered then must = DIR | Organisations can only be directors | Y | |
| V131 | If born in Australia, then birth state/country must be a valid state code as defined in Table 0004 | If born in Australia, then state code must be entered | N069 | Y |
| V137 | If 06c EQ blank (officer not a person) then must be blank | Do not complete unless a person's name has changed | Y | |
| V145 | If company type EQ APUB then at least 3 occurrences of current or continuing officeholders where 06k (office held) EQ DIR must be entered. Of these occurrences, at least 2 must have an Australian address. | Must be at least three directors for a public company, at least 2 of whom must be Australian residents | N | |
| V146 | If company type EQ APTY then at least 1 occurrence of current or continuing officeholders where 06k (office held) EQ DIR must be entered. Of these occurrences, at least 1 must have an Australian address. | Must be at least one Australian resident director for a proprietary company | N050 | N |
| V147 | If company type EQ APUB, at least 1 occurrence of current or continuing officeholders where 06k (office held) EQ SEC and with an Australian address must be entered. | Must be at least one current secretary resident in Australia for a public company | N050 | N |
| V153 | Former name must not equal current name | Former name must not equal current name | Y | |
| V157 | If born in Australia, location and state of birth must be entered | Enter both location and state if born in Australia | Y | |
| V165 | Signing officer name must match office holder name at date of signing | Signing officer name must match office holder name | N | |
| V168 | If either state or postcode present, then both must be present | Enter both state and postcode for Australian address | Y | |
| V169 | If either state or postcode present, country must be blank | Do not enter country for Australian addresses. | Y | |
| V172 | Combined transmission must contain valid mix of form codes | Invalid combination of forms in combined transmission | Y | |
| V176 | Family name and all given names may not be an initial | Must enter full name (no initials) | Y | |
| V197 | If 06a (status) = AP, office holder must be a natural person | Must be a natural person if new office holder | Y | |
| V198 | Roles held by organisations must already be recorded on ASIC database | Roles held by organisations must already be recorded on ASIC database | N079 | N |
| V199 | If 06a (status) not = NO then must be entered | Must show officer's address for new or continuing officeholders | Y | |
| V201 | Classes must be in alphabetic sequence of class code within groupings "issued for cash", "fully paid issued for other than cash" and "partly paid issued for other than cash" | Show classes in alphabetic order within type of issue | Y | |
| V203 | ACN must match a company which has a status of REGD, SOFF, NOAC or EXAD and is of type APUB or APTY | Not in correct status or type to be an agent | N095 | N |
| V219 | Must be greater than zero | Must be greater than zero | Y | |
| V228 | ACNs must be in ascending numerical sequence | ACNs must be in ascending numerical sequence | Y | |
| V231 | Electronic lodgements are allocated a document number where the first character is a numeral, followed by the letter E, followed by seven characters that may be letters or numerals or a combination of both | Document number for electronically lodged documents require character 1 and characters 3 to 9 to be numeric | N111 | Y |
| V234 | If NOT 06a (status) EQ CA or= CN or= CX, then must not be present | Effective date only applicable for change of name and/or address | Y | |
| V235 | 06a (status) must = NO | Officeholder status must = NO | Y | |
| V258 | If Company class = LMGT, must not be provided | Must not be completed if limited by guarantee | N | |
| V261 | Date of birth must be GE18 years before the date of signing | Birthdate must be at least 18 years before the date of signing | Y | |
| V262 | If 06a = CA or = NO, former name must be blank | Do not enter former names | Y | |
| V263 | If 06a NE AP or AC appointment date must not be entered | Do not enter appointment date | N169 | Y |
| V268 | If 01d EQ LMGT then must be entered | Must be entered for companies limited by guarantee | Y | |
| V269 | If 01d NE LMGT then must not be entered | Must not be entered for companies not limited by guarantee | Y | |
| V270 | Must match the reservation details on ASCOT | Must match the reservation details on ASCOT | N | |
| V271 | Company name and type/class/subclass must match reservation details | Company name and type/class/subclass must match reservation details | N | |
| V272 | Must be GE today’s date | Date cannot be earlier than today | Y | |
| V273 | Must not be completed if 01f = N | Only enter the business name details if the name is identical to a business name | Y | |
| V274 | Either segment ZUH or segment ZDO or segment ZNR must be completed only if 03h (reserve new Australian company) EQ N | Purpose of reservation must be either registration, or change of name, or extension. | Y | |
| V275 | Must match a current ASIC reservation of this name | No current reservation exists for this reservation number, name and expiry date | N | |
| V276 | Legal elements must match table 0012 for the type and class of company | Invalid legal elements for this type of company | Y | |
| V277 | If 01d (company class) EQ NLIA or LMGT, 01h (constitution) must EQ Y | This company must have a constitution | N122 | Y |
| V279 | Applicant capacity must match a capacity from Table 0011 | Y | ||
| V280 | Company name contains invalid symbols | Company name contains invalid symbols | N133 | Y |
| V282 | If 01f EQ N the 01g must not be entered | Specify these legal elements only when using ACN as name | Y | |
| V283 | If 01c (company type) EQ APTY then must not be entered | Only public companies enter office hours | Y | |
| V284 | Must be completed if 01k EQ Y | Must be completed if name has been reserved | Y | |
| V285 | Must be completed if 01l EQ Y | Must be completed incorporating existing business name | Y | |
| V286 | Must not be completed if 01k (name reserved by 410) NE Y | Only enter name reservation details if the name has been previously reserved | Y | |
| V288 | Must be a valid code in Table 0014 | Invalid Part and Division code | Y | |
| V291 | Must provide either ZUH or ZDO or ZNR | Must provide either ZUH or ZDO or ZNR | Y | |
| V296 | If 03p = N opening hours must be completed | Enter opening hours if not using standard hours | Y | |
| V297 | If 01c (company type) EQ APUB then must be entered | Public companies must enter office hours | Y | |
| V298 | Must not be present if 09b is not present | Do not provide signatory role if applicant is a person | Y | |
| V299 | Must be DIR, SEC or ALT | Must be DIR, SEC or ALT | N041 | Y |
| V300 | If 06k (office held) EQ ALT, 06o (director for whom alternate is acting) must be completed | The name of the director for whom the alternate is acting must be completed | Y | |
| V301 | If 06k (office held) NE ALT, 06o (director for whom alternate is acting) must not be completed | No alternate director has been appointed | Y | |
| V302 | If 06k (office held) EQ DIR, segment ZOF may only be used for that role once | A person may only hold one directorship in a company at a time | Y | |
| V303 | If 06k (office held) EQ SEC, segment ZOF may only be used for that role once | A person may only hold one secretaryship in a company at a time | Y | |
| V305 | Mailing address needed for option MAIL | Mailing address needed for option MAIL | Y | |
| V307 | If 09b blank then must be entered otherwise blank | Either person or organisation details must be entered | Y | |
| V308 | If 09a blank then must be entered otherwise blank | Either person or organisation details must be entered | Y | |
| V315 | If 01o = ‘N’, then 10a must = ‘Y’. | Must be manually reviewed if residential address not supplied | N130 | Y |
| V317 | Must match an entry in table 0021 | Invalid provision code | Y | |
| V323 | If 01a completed then must EQ N | Company to have either a proposed name or to use ACN as name. Can not be both. | Y | |
| V324 | If 01f EQ Y then must be completed | If the ACN is to be the company name provide the legal elements which are to apply | Y | |
| V326 | If for change of name, must match existing ASCOT values | Must match ASCOT values | N | |
| V327 | LMSG not valid for new registrations | LMSG not valid for new registrations | Y | |
| V328 | If 03p = N opening hours must be completed | Opening hours must be entered if not using standard hours | Y | |
| V329 | Must match registered Business Name on ASCOT with identical name | Must match registered Business Name on ASCOT with identical name | N | |
| V332 | Must match company electronically registered by this agent within last thirty days | Must match company electronically registered by this agent | Y | |
| V336 | If company subclass NE LIST, 08d (beneficially owned) must be entered | Only listed companies may leave this blank | N116 | N |
| V340 | Must not be completed if 01l (identical business name) NE Y | Only enter the business name details if the name is identical to a business name of which all the proprietors are the members listed | Y | |
| V342 | If 10a = Y, then must be present | Supporting text must be provided for manual review | Y | |
| V343 | If 10a NE Y, then must not be present | Only enter supporting text if manual review requested | Y | |
| V348 | At least one of Australian address change or address in place of origin change or office hours change must be selected. | Must change Australian address or address in place of origin or office hours | Y | |
| V349 | If company type EQ APTY, AND where 06k (office held) EQ SEC, at least one secretary with an Australian address must be entered. | At least one current secretary must reside in Australia | N050 | N |
| V350 | If 06a (status of officer) EQ AP or AC, AND 06k (office held) EQ ALT, annexure details must be completed | Terms of appointment of alternate directors must be included as an annexure | N163 | Y |
| V363 | If 01a is not completed, 01f must EQ Y | Company to have either a proposed name or to use ACN as name. Cannot be both. | Y | |
| V364 | If 01c = APTY, must not be completed | Must not be entered if company type is APTY | Y | |
| V365 | First date (17e) must not be greater than last date (17f) | First date must not be greater than last date | Y | |
| V366 | Name must not equal a whole word described in Table 0023 | Unacceptable word used in personal name | Y | |
| V369 | If 08s (member has ACN) = Y, then 08q (ACN) must be entered | ACN/ARBN must be entered | Y | |
| V370 | If 08p (member name organisation) is entered, then 08s (member has ACN) must be entered | Must specify if member is registered in Australia | Y | |
| V375 | If 08o (member name person) is entered, then 08s (member has ACN) must not be entered | Do not specify if member is registered in Australia when member is a person | Y | |
| V376 | If 08q (member ACN) entered, 08s (member has ACN) must = Y | Must complete if member organization is registered in Australia | Y | |
| V379 | Must not be GT 12 months prior to lodgement | Start date must be within 1 year of request | Y | |
| V382 | If address is suppressed, the approved alternative address must be entered | A protected address must not be used | N145 | N |
| V388 | Company type must = FNOS or RACN | Only foreign companies or registered bodies may lodge this form | N154 | Y |
| V389 | If 03a = Y, 03c must be an Australian address | Must be an Australian address | Y | |
| V390 | If 03h = Y, 03k must be entered | Address in place of origin must be entered | Y | |
| V396 | If entered, the ABN must match a current ABN on the Australian Business Register | Must be a current ABN on the Australian Business Register | N | |
| V400 | Must match existing share class | Must match existing share class | N | |
| V407 | New address must NOT EQ existing or future address and start date | New address must not be the same as the existing address | N | |
| V409 | Must be a valid status as defined in Table 0025 | Invalid Ultimate Holding Company status | N157 | Y |
| V410 | New UHC must NOT EQ existing UHC | New Ultimate Holding company must not be the same as the existing UHC | N | |
| V411 | If status = CN, former name of UHC must be entered | Former name of UHC must be entered | Y | |
| V413 | New or amended role must NOT EQ existing role and start date | New role must not be the same as an existing role | N | |
| V414 | If status = CA or CN or CX and officer is a person, name and birth details must match a current role on ascot | Name and birth details of officer do not match | N | |
| V415 | Name of director for whom alternate is acting must be a newly-appointed director or an existing director on ascot | Name of director for whom alternate is acting must be a newly-appointed or existing director | N | |
| V416 | Must be a valid status as defined in Table 0026 | Invalid share status | Y | |
| V417 | Request type must match an entry in Table 0031 | Invalid request type | Y | |
| V418 | If a country is entered, it must match the first 30 characters of an entry in Table 0029 | Country name must match an entry in ISO 3166- 1 | N166 | Y |
| V419 | Annexure type must = ALT | Annexure type must be ALT | Y | |
| V420 | If place of incorporation = AUSTRALIA, ACN/ARBN or ABN must be entered | ACN/ARBN or ABN must be completed | Y | |
| V421 | If place of incorporation = AUSTRALIA, ACN/ARBN and company name must match a company on Ascot of type APTY, APUB or RACN | ACN/ARBN does not match company name or type | N | |
| V422 | If 05g (current UHC status) EQ CN, 05i must be completed | Previously notified name of Ultimate Holding Company must be completed | Y | |
| V423 | If 05g (current UHC status) NOT EQ CN, 05i must NOT be completed | Previously notified name of Ultimate Holding Company must not be completed | Y | |
| V425 | If 01f NE Y then 01q must not be provided | Only provide date of resolution if negative solvency selected | N156 | Y |
| V426 | Share classes must be listed alphabetically | Share classes must be listed alphabetically | Y | |
| V429 | If company type = APUB and 10b = N, must be lodged on paper with accompanying documents | Shares issued other than for cash. Please lodge the paper document with necessary attachments | Y | |
| V431 | If 10b = Y then must be null | Description of the consideration is not to be entered if shares issued for cash only | Y | |
| V432 | If 10b = N then must be entered | Description of the consideration must be entered if shares not issued for cash only | Y | |
| V433 | If 11d = OTHER, 11e and 11f must be provided | Provide section & description for provision OTHER | Y | |
| V434 | If 11d NE OTHER, 11e and 11f must be null | Only provide section & description for provision OTHER | Y | |
| V435 | If 10b (cash only) = N, 10c (written contract) must be entered | Must be completed if shares issued other than for cash | Y | |
| V436 | If company type = APTY and 10c (written contract) = Y, must be lodged on paper with accompanying documents | Shares issued other than for cash. Please lodge the paper document with necessary attachments | Y | |
| V444 | Australian address failed to pass matching rules for the Postal Address File | Australian address failed to pass matching rules for the Postal Address File | N | |
| V445 | If status = NO, name must equal Ascot UHC | Ultimate Holding Company name must match existing Ultimate Holding Company | N | |
| V446 | If status = NO, date must be after start date of Ascot UHC | Cease date must be after start date of current Ultimate Holding Company | N | |
| V447 | If status = NO, 07d, 07f and 07g must be zero | Number issued, amount paid and amount unpaid must be zero | Y | |
| V448 | If status NOT EQ NO, 07d must not be zero | Number issued must not be zero | Y | |
| V449 | Must be a valid status as defined in Table 0027 | Invalid member status | Y | |
| V450 | Must be a valid status as defined in Table 0028 | Invalid holding status | Y | |
| V451 | If 08t status = AP, 08k must be present | If new member, date member added to register must be provided | Y | |
| V452 | If 08t status = CN or CX and 08o is present, 08v must be provided | Provide previously notified personal name when changing members name | Y | |
| V453 | If 08t status = CN or CX and 08p is present, 08w must be provided | Provide previously notified organisation name when changing members name | Y | |
| V454 | If 08t status NOT = CN or CX, 08v and 08w must not be provided | Provide previously notified name only when changing members name | Y | |
| V455 | For each class the number issued, total amount paid and total amount unpaid must equal the sum of all member holdings in the class | Share details do not tally for this class | Y | |
| V457 | Must be valid month/day combination, mmdd | Invalid date format | Y | |
| V458 | 02d (home unit) or 02f (charitable purposes) must not be completed if company subclass = LISN or NLTD | A company licensed to omit limited from its name may be a superannuation trustee company | N | |
| V459 | Either 02b or 02c must be provided | Provide type of change to concessional fee | Y | |
| V461 | If place of incorporation NE AUSTRALIA, and ACN/ARBN has been entered, ACN/ARBN and company name must match an organisation on Ascot of type FNOS | ACN/ARBN does not match organisation name or type | N | |
| V462 | If 08t = AP, 08i must = AP | New member details can only have a new share holding | Y | |
| V468 | If 01c = RACN, foreign address must not be entered | Only foreign companies may change address in place of origin | Y | |
| V476 | If status = NO and officer is a person, name and birth details must match a current role on Ascot | Name and birth details of officer do not match | N | |
| V477 | If 01c = FNOS, address must not be in Australia | Must not be an Australian address | Y | |
| V479 | If 08i = AP, 08b must not be less than 08h | For new holdings, number held must not be less than the increase | Y | |
| V482 | If any 08t = AP, then all occurrences of the member must have 08t = AP | When adding joint members, all owners of the joint holding must have a status of AP | Y | |
| V483 | If 08c (fully paid) = Y, 08g (amount unpaid) must EQ zero | There must not be an amount unpaid when shares are fully paid | Y | |
| V484 | If 08c (fully paid) = N, 08g (amount unpaid) must NE zero | There must be an amount unpaid when shares are not fully paid | Y | |
| V486 | Class code must match a class code already defined in 07a or on the ASIC record | Class code must already be defined | N | |
| V487 | For proprietary companies, the class code must match a class code already defined in 07a | Class code must already be defined | N | |
| V490 | If 08t (status) = AP, new member name and shareholding details must NOT EQ existing member details | New member details must not be the same as the existing details | N | |
| V491 | If 08t (status) = CA or CN or CX or NO, name details must match a current member on ascot | Name of member does not match | N | |
| V492 | ADDR-STATE and ADDR-PCODE must be completed | An Australian address is required | Y | |
| V493 | If company type = APUB and share details (groups 6, 7, or 8) have been provided, 01f (lodgement is response to annual statement) must be answered | Public companies must state whether the 484 is a response to the annual statement | N | |
| V494 | If 01c (company type) = APUB and 01j (non-cash consideration) = Y, must be lodged on paper with accompanying documents | Shares issued other than for cash. Please lodge the paper document with necessary attachments | Y | |
| V495 | 06a (officer status) must = AC or AP or CA or CN or CX or NO | This status is not valid | Y | |
| V496 | At least one of ZSP or group 4 or group 5 or group 6 or group 7 or group 8 or group 9 must be completed | No change has been notified | Y | |
| V497 | If 11b blank then must be entered otherwise blank | Either person or organisation details must be entered | Y | |
| V498 | If 11a blank then must be entered otherwise blank | Either person or organisation details must be entered | Y | |
| V499 | If 11e (member has ACN) = Y, then 11c (ACN) must be entered | ACN/ARBN must be entered | Y | |
| V500 | If 11c (member ACN) entered, 11e (member has ACN) must = Y | Must complete if member organization is registered in Australia | Y | |
| V501 | If 11b (member name) is entered, then 11e (member has ACN) must be entered | Must specify if member is registered in Australia | Y | |
| V502 | If 11a (member name) is entered, then 11e (member has ACN) must not be entered | Do not specify if member is registered in Australia when member is a person | Y | |
| V506 | If company type = APTY and 08i (Holding status) NE to NO, 08f (Total amount paid) AND 08g (Total amount unpaid) must both be entered | Total amount paid and unpaid must be completed | N | |
| V508 | If company type = APTY and group 6 (share structure table) is present, group 9 (member details) must be completed | Amendments to member details must be completed when the share structure has changed | N | |
| V511 | Proposed name must consist of more than the legal elements shown in Table 0012 | Proposed name must consist of more than legal elements | Y | |
| V512 | PO Box address not allowed | PO Box address not allowed | Y | |
| V513 | If 06a (officer status) = CN or CX, the first former name in ZFN must match the current name on Ascot | Most recent former name must be the first listed | N | |
| V516 | Proposed name must consist of more than symbols or punctuation marks and legal elements | Proposed name must consist of more than symbols or punctuation marks and legal elements | N133 | Y |
| V517 | Amount may not be > $999,999,999,999.00 | Amount paid or unpaid may not be greater than $999,999,999,999.00 | Y | |
| V518 | Amount issued may not be > 999,999,999,999 | Number of shares issued may not be greater than 999,999,999,999 | Y | |
| V520 | If 01c (company type) = APTY, 01e (company subclass) must be HUNT or PNPC or PROP or PSTC | This subclass cannot be specified on form 201 | Y | |
| V521 | If 01c (company type) = APUB, 01e (company subclass) must be ULSN or ULSS or ULST | This subclass cannot be specified on form 201 | Y | |
| V527 | If 03b (applicant name organisation) blank then must be entered otherwise blank | The applicant must be either a person or an organisation | Y | |
| V528 | If the applicant is a person it must match a current DIR or ALT | The applicant must be a current director or alternate director of the company | N | |
| V529 | If 03a (applicant name person) blank then must be entered otherwise blank | The applicant must be either a person or an organisation | Y | |
| V530 | If the applicant is an organisation the name must match 01a (Company name) and the ACN must match 01b (ACN) | The applicant organisation must be the same as the subject organisation | Y | |
| V531 | If 03b (applicant name organisation) is completed segment ZSH must be completed | A nominee must be provided when the applicant is a company | Y | |
| V532 | If the applicant is an organisation the signatory must be a current director, secretary or alternate director of the organisation | The signatory must be a current officer of the applicant company | N180 | N |
| V536 | If 03a (new name) is completed 03d (ACN as name) must NE Y | Company to have either a proposed name or to use ACN as name, cannot be both | Y | |
| V537 | If 03a (new name) is not completed, 03d (ACN as name) must = Y | Company to have either a proposed name or to use ACN as name, cannot be both | Y | |
| V538 | If 03d (ACN as name) = Y, 03e (legal elements) must be completed | Legal elements must be entered if the ACN is to be the new name | Y | |
| V539 | If 03d (ACN as name) NE Y, 03e (legal elements) must not be completed | Specify legal elements only when ACN is new name | Y | |
| V540 | If 03f (name reserved) = Y, ZNR (name reservation details) must be completed | Name reservation details must be entered | Y | |
| V541 | If 03f (name reserved) NE Y, ZNR (name reservation details) must not be completed | Only enter the name reservation details if the proposed name has been reserved | Y | |
| V542 | If 03g (identical business name) = Y, ZPR (business name details) must be completed | Business name details must be entered | Y | |
| V543 | If 03g (identical business name) NE Y, ZPR (business name details) must not be completed | Only enter the business name details if the proposed name is identical to a business name | Y | |
| V544 | If 03a (applicant name person) is completed, 03e (applicant role) must be completed | Applicant role must be provided when the applicant is a person | Y | |
| V545 | If 03a (applicant name person) is not completed, 03e (applicant role) must not be completed | Applicant role must not be provided when the applicant is an organisation | Y | |
| V546 | Must be DIR or ALT | Applicant role must be a director | Y | |
| V547 | If 03a (applicant name person) is completed, 03d (applicant's address) must be completed | Applicant's address must be provided when the applicant is a person | N181 | Y |
| V548 | If 03a (applicant name person) is not completed, 03d (applicant's address) must not be completed | Applicant's address must not be provided when the applicant is an organisation | N181 | Y |
| V549 | If 01c (company type) EQ APUB and 01e (company subclass) EQ ULSN or ULSS, 01h (constitution) must EQ Y | This company must have a constitution | N122 | Y |
| V550 | If 07c (Reservation document number) is the number of a 410B, the signatory name and role must be a current DIR, SEC or ALT of the company changing name | Must be a current officer of the company changing name | N | |
| V551 | If 03d (ACN as new name) EQ Y or 03f (name reserved by Form 410) EQ Y, 10a (request application be manually reviewed) must NE Y | Manual review is not allowed when the new name is the ACN or is an existing reservation | Y | |
| V552 | If 02b is blank, then must be entered | Either person or organisation details must be entered. | Y | |
| V553 | If 02a is blank, then must be entered | Either person or organisation details must be entered. | Y | |
| V554 | If 03g = Y either 03h or ZPR must be completed | Provide either state business name details or ABN | Y | |
| V555 | If 01f = Y either 01s or ZPR must be completed | Provide either state business name details or ABN | Y | |
| V556 | If 01l = Y either 01s or ZPR must be completed | Provide either state business name details or ABN | Y | |
| V557 | ABN must match that of the registered business name on ASIC's records | The ABN is not valid for the business name | N184 | N |
| V558 | If 01e (company subclass) = ULSN or ULSS or ULST legal elements must be provided in the name | This company type, class and subclass combination requires legal elements in the name. | Y | |
| V559 | If 08t (member status) EQ AP, the ACN/ARBN must match an organisation whose status is not DRGD | Deregistered organisations cannot be appointed as members | N | |
| V560 | 01t (Crowd Source Funding flag) must be completed only if 01c (Company type) = APUB and 01d (Company class) = LMSH and 01e (Company subclass) = ULST | Only unlisted public companies limited by shares must indicate if they intend to raise crowd sourced funds | N187 | Y |
| V563 | Must be a valid Jurisdiction code as defined in Table 0035 | Not a valid Jurisdiction code | N190 | Y |
NOTE REFERENCES
| Ref | Description |
| N010 | Care of details - This field is used to identify a person, firm or corporation name who is the actual occupier of the address. This field should not be used when a person's residential address is required (such as for company office holders). |
| N011 | Room, Floor, Building, PO Box details. Post Office Box addresses by themselves are usually not enough information to fully identify an address required on a form. |
| N012 | Street number, name and type - Should identify only the house number and full street name of the addressee. Unit/Flat numbers should be entered in the Room/Floor/Building field. |
| N013 | Locality - Identifies the suburb, town etc of the address. For Australian addresses this field should match the postcode field. |
| N014 | State/Territory - only Australian States or Territories are acceptable. Table 0004 shows the valid codes. |
| N016 | Country - Only entered for countries other than Australia. Some addresses must be Australian addresses, therefore, this field will not always be available. |
| N023 | A company must have a registered office within Australia to which all communications and notices may be addressed. Section 142 refers. |
| N024 | If the company does not occupy the premises which are its registered office, the occupier of the premises must give written consent use of that address as the address of the registered office of the company. Section 143 refers. |
| N025 | The principal place of business of the company is the address where the principal activities of the company are conducted. It may or may not be the address of the registered office. |
| N026 | 'Ultimate Holding Company' means a corporation that is a holding company of the company lodging the form and is itself a subsidiary of no other corporation. |
| N028 | The place of incorporation for the Ultimate Holding Company must be entered, even if the UHC is registered in Australia. The country is checked against ISO 3166, an international standard list of country names. Any UHC incorporated in Australia must also provide a valid ACN, ARBN or ABN. A UHC that is not registered in Australia must provide an ARBN if the UHC is recorded by ASIC as a registered foreign company. |
| N040 | Details are required for each director, alternate director and secretary of the company. |
| N041 |
DIR (Director). Includes any person who occupies, or acts in, the position of director irrespective of the title they are given. It also includes any person in accordance with whose directions or instructions the directors of a company are accustomed to act. SEC (Secretary). Is a person appointed by the directors who is present at the registered office in person, or is represented by an agent. ALT (Alternate director). Is a person designated to act as a substitute for a person who acts in the position of director. AGT (Agent). Is a natural person, or a company, resident in Australia and authorised to accept on the foreign company's behalf service of process and notices. |
| N042 |
Share Class. Use a code or abbreviation for the class of issued shares or options as recommended below. No more than 4 characters are permitted. Share Description. Give the full title of the class. Recommended Codes and Descriptions. ORD Ordinary A, B etc Class A, Class B etc MAN Management LG Life Governors EMP Employees FOU Founders PRF Preference CUMP Cumulative Preference NCP Non Cumulative Preference REDP Redeemable Preference NRP Non Redeemable Preference CRP Cumulative Redeemable Preference NCRP Non Cumulative Redeemable Preference PARP Participative Preference RED Redeemable SPE Special |
| N046 | A member who holds shares on behalf of another person or corporation is not the beneficial owner of the shares. |
| N049 | Number allocated to a software provider for either testing a software package or for registering an approved package for production returns. The test number (99999) MUST NOT be used for PRODUCTION returns. A production number MAY be used for both PRODUCTION and TEST returns. |
| N050 |
For an Australian address, the elements LOCALITY, STATE and POSTCODE must be present and COUNTRY must be blank or null. For overseas addresses, the elements LOCALITY and COUNTRY must be present and STATE and POSTCODE must be blank or null. |
| N051 | An entry of "Y" implies an answer of "Yes" to the relevant question. An entry of "N" implies an answer of "No". A null entry implies no answer is given. |
| N052 | The registered office must be open for at least 3 hours between 9 a.m. and 5 p.m. of each business day. Section 145 refers. |
| N057 | The signatory to the declaration must be a director or secretary of the company. Section 351 refers. |
| N059 | The date entered in this field must match the date the actual paper document was signed. |
| N063 | Details relating to organisations should include at least the organisation's full name without abbreviations. If an Australian Company Number (ACN) or Australian Registered Body Number (ARBN) has been allocated to the organisation and is known, then it should be entered in the separate field provided. If a number is entered, it will be checked against the name and ASIC's database to ensure that it matches. |
| N069 | The date and place of birth of each office holder must be entered. Section 205(3) refers. If the officeholder was born in Australia, the locality and state of the person's place of birth must be entered. The state is validated against Table 0004. The locality is validated against the Australia Post locality/postcode table. If born overseas, at least the country of birth must be entered. The country is validated against the ISO3166 table of countries. |
| N070 | Details of all issued shares and/or options per class must be entered. |
| N071 | Officeholders must be 18 years of age or older before appointment. S201B(1) refers. |
| N076 | Every Registrable Australian Body has received a nine digit identifying number known as the Australian Registered Body Number (ARBN). This number should be quoted in all dealings with ASIC. |
| N087 | For each class of share, the twenty members holding the greatest number of shares must be shown. They must appear in the same sequence on the printed form. |
| N092 | Answer Yes only if the company acts solely as the trustee of a regulated superannuation fund as prescribed by the Superannuation Industry (Supervision) Act and prohibits the distribution of income or property among its members. |
| N095 |
Within ASIC's ASCOT database, the following codes are used to describe the status of a company REGD - registered |
| N096 |
The signatory to the document for a local company must be a director or secretary of the company. Section 351 refers. When an alternate director exercises the director’s powers, an alternate director may sign the document. Section 201K refers. The signatory to the document for a foreign company where a natural person has been appointed as an agent must be a local director or an agent. The signatory to the document for a foreign company where a company has been appointed as an agent must be a local director or a director or secretary of the company acting as an agent. The signatory to the document for a Registrable Australian Body must be a director or equivalent. |
| N098 | The date must be the date of change. Section 205B(4) refers. |
| N099 | A public company must have at least 3 directors. At least 2 of them shall be persons who ordinarily reside in Australia. A proprietary company must have at least 1 director. At least one director must ordinarily reside in Australia. Refer Section 201A. |
| N101 |
A proprietary company is not required to have a secretary but, if it does have 1 or more secretaries, at least one of them must ordinarily reside in Australia. A public company must have at least 1 secretary. At least one of them must ordinarily reside in Australia. Section 204A refers. |
| N102 |
For public companies only, if shares have been issued other than for cash, and the contract has not been reduced to writing, a Form 208 showing the details of the issue is required to accompany the Notice of change to company details (CCD). This could be either a Form 484 for changes throughout the year or a Form 483 if a response to a Return of Particulars. For public companies only, if the contract has been reduced to writing, a Form 207Z declaring compliance with stamp duty law and accompanied by either the written contract, or a certified copy of the contract, is required to be lodged with the CCD. Proprietary companies that issue shares other than for cash are not required to lodge accompanying documentation with the CCD, unless the shares are issued under a written contract. In this case, a Form 207Z must be lodged with the CCD. |
| N104 | A natural person or an Australian company may be appointed as the agent of a foreign company (sec 601CG). If a company is appointed as agent, the name and ACN of the Australian company must appear here as the agent. The signing officer must be a current office holder of the Australian company and must state the office that is held. |
| N107 | While a company is being wound up, a person cannot perform or exercise a function or power as an officer of the company except with the liquidator's written approval or with the approval of the court. Refer Section 471A(1) and 506(1). |
| N111 | All documents lodged with ASIC are allocated a unique nine character document number. The first character is always numeric. For electronic lodgements the second character is always E, and other letters may appear in the number. For paper lodgements characters 2-9 may be alphabetic or numeric but character 2 will never be E. |
| N119 | The application must state, for a company limited by guarantee, the proposed amount of the guarantee that each member agrees to in writing. Refer to section 117(2)(m). |
| N121 | The applicant may be a natural person or an organisation not necessarily the lodging party. If the applicant is an organisation the signatory may be a representative of that organisation. |
| N122 | Public companies that choose not to adopt the Replaceable Rules must lodge a copy of the company’s constitution with ASIC. The RA56 generated in response to the form 201 will advise how to lodge these documents. |
| N123 | If the applicant claims that ministerial consent has been granted for the use of the proposed name, the Form 201 will be queued for manual processing. |
| N124 | The application must state the amount, if any, each member agrees in writing to pay for each share. If that amount is not to be paid in full on registration, the amount, if any, taken to be paid or due and payable on the issue of each share. Refer to section 117(2)(k)(ii). |
| N130 |
An alternate address for an officeholder may only be used where the Commission approves an application under S205D(2) of the Corporations Act 2001. If approval has been given you must give the details including the ‘ASIC Approval Number’ in the ZTE segments of the Administrative Details group on this application. |
| N133 |
In processing applications for reservation or registration of company names, only the following characters are acceptable in the proposed company name. The following characters are regarded as significant when determining whether a proposed name is available or not: Alphabetic characters A to Z The following characters are regarded as punctuation, and are not taken into account when determining the availability of a proposed name: Full Stop . An attempt to register a name consisting only of these characters plus the legal elements will be rejected by V516. For example, ? PTY LTD is not a valid company name. & (ampersand) is regarded as identical to the word “and”. |
| N141 | When a company is registered using the ACN as the name, ASIC insists that legal elements be provided. A public company, limited by guarantee and without the word Limited in its name (under s150) may not be registered electronically with the ACN as name. |
| N143 |
ASIC validates each address received using the Address Matching Approval System (AMAS). AMAS has been developed by Australia Post to improve the quality of addressing. It is a software approval program that provides a standard by which to test and measure the quality of address matching software to correct and match addresses against the Postal Address File (PAF). This validation process may cause the address transmitted to ASIC to be amended to conform with that contained on PAF. Consequently, the address held by ASIC may differ from that on the company records. To check the address stored on ASIC's records, it is recommended that lodging parties use the Data Download (RA71) facility. More information on AMAS and PAF may be found at www.auspost.com.au/futurepost/ AMAS and PAF are registered trademarks of the Australian Postal Corporation. |
| N145 | Persons who are entitled to have their usual residential address suppressed under section 205D(2) can only change their usual residential address or alternative address by lodging a paper form 379 "Notice of change of residential address for persons entitled to use an alternative address". Please advise ASIC in writing if the suppression is no longer required. |
| N154 | A registered body must have a registered office to which all communications and notices may be addresses. Section 601CT refers. |
| N155 | The registered office of a registered body must be open each business day from at least 10 am to 12 noon and from at least 2 pm to 4 pm. If a notice has been lodged specifying the opening hours, the office must be open for at least 3 hours between 9 am and 5 pm on each business day. Section 601CT refers. |
| N157 |
Ultimate Holding Company (UHC) status codes: AP – When a new UHC is appointed. The appointment date must be entered. CN – When the current UHC changes name. The former name of the UHC must be entered. Note that no late fee is assessed for a change of UHC name. NO – When ceasing the current UHC without appointing a new UHC. The cease date must be entered. Table 0025 refers. |
| N166 | Where the country name from ISO3166 exceeds 30 characters, it should be truncated to the first 30 characters of the name. |
| N181 | If the applicant is a person an address must be supplied. If the applicant is the company, no address should be supplied. The registered office address of the company is used as the applicant's address. |
| N184 | A new national business names registration service will replace the current state and territory services, so that businesses only need to register their name with a single national register. The new National Business Names Registration Service is expected to commence on 28 May 2012. The new national service will be managed by the Australian Securities and Investments Commission (ASIC). Business names registered from this date will not be allocated a state or territory business name number; instead they will be identified by an ABN. |
| N185 |
Applications for names identical to an existing business name always queue for manual processing. For applications where the proposed name is identical to a business name registered after 28 May 2012, the following manual tests are performed: - The proprietor of the business name must be represented as a company officer or member on the Form 201 - The proprietor of the business name must be the applicant on the Form 410 - The proprietor of the business name must be an existing officer of the company or member for a Form 410B or Form 205A. There is an exception to these tests for companies registered with a standard shelf company set-up, and where the proprietor/owner of the business name is not a person. |
| N190 | Jurisdiction - only Australian jurisdictions are acceptable. Jurisdictions are states and territories where a company is taken to be registered under the Corporations Act 2001. Table 0035 shows the valid codes. |